Although there are several standards of protocol, most clubs have settled into a protocol that works for them. One time that a standard protocol should be chosen over a local protocol is during visits of dignitary, including the District Governor.

Each District Governor (DG) is responsible for an official visit to your club once during their year in office. The DG will have information about our International organization, our Multiple District, and your District. Whether the meeting is a regular club meeting or a special event, no other program should be planned. The Governor is the honored speaker. Please allow appropriate time at your event.

Here are some suggestions for hosting the DG:

CONFIRM: The date, time and location of the visit with the DG. Ask if a spouse or VDG will be attending. Be sure to notify the DG of any change of time or place.

NOTIFY: Each club member and other area Lions of the visit, encouraging them to attend.

SEATING: Be sure to have special seating for the DG and guests.

AWARDS/NEW MEMBER INDUCTIONS: The DG is happy to present awards or install new members. Notify him in advance, if possible. Have names, information, and awards ready for presentation.

COST OF MEALS: Clubs may and often do pick up the cost of the meal for the DG and spouse. Some clubs offer to arrange housing or assist with transportation costs. This is up to the individual club, but is always welcome by the DG. It is proper for such arrangements to be made ahead of time and indicated to the DG in order to avoid any misunderstanding.

EDUCATE THE DG: Prior to the visit. Provide updated information about ongoing activities. Let the DG know if there is a specific subject you would like addressed during the visit.

EDUCATE THE CLUB: Members prior to the DG's visit. Each members should welcome the DG and introduce themselves prior to start of meeting. Nametags are a special help to the DG, or any visitor for that matter. Lions members show respect for the office of DG by standing and applauding when the DG is formally introduced at the meeting.

As host of the meeting, the Club President will be responsible for welcoming the DG. Formal introductions should be made by the ranking Cabinet Member, or the President if no Cabinet Member is present. Another suggestion would be a PDG in your club.

TREAT YOUR DISTRICT GOVERNOR AS AN HONORED AND SPECIAL FRIEND!

His or her visit is considered an opportunity to share you Club’s sincere commitment to Lionism and fellowship. Your visit will be enjoyable, informational and entertaining. Just remember to show respect and use good judgment, and the visit will go well.