MINUTES OF THE COUNCIL OF GOVERNORS – REGULAR MEETING

MULTIPLE DISTRICT 36 — OREGON

March 07, 2008

Council Members Present: Council Chairman, PDG David Rich; Council Vice Chairman, PDG Gerald Hopkins; Jim Jaggers, Governor 36-O; Rod Bach, District Governor 36-R; Chuck LaTourrette, District Governor 36-E; Gerald Larry Berg, District Governor 36-G. Others: Sharon Elder: Vice Governor 36-O; Jack Stoops: Vice Governor 36-R; John Schock: Vice Governor 36-E; Dee Stubblefield, Vice Governor, 36-G; PCC Don Adams, Executive Administrator. Reference Attachment # 1 for others in attendance.

1. Call to Order: Council Chairman PDG David Rich called the Council of Governors meeting to order Friday, March 7, 2008 at 1:45 pm. The meeting was held at District G Convention, LaGrande, Oregon. PDG Gerald Hopkins gave the invocation. The Pledge of Allegiance was lead by DG Rod Bach.

Introduction of Guests: CC David Rich introduced ID Wayne Davis.

2. Additions to Agenda/Adoption Agenda: There were no additions. Agenda was adopted as submitted.

3. Approval of Minutes:

It was moved by DG Bach and seconded by DG LaTourrette to approve the minutes of the November 3, 2007 Council of Governors meeting in Boring, Oregon. Motion carried.

4. Council Chairman Report: PDG David Rich. (report turned in) See attachment #2

• We have done a wonderful job to date. I am proud of the council for all that they have done.
• DG Jim Jaggers has done an outstanding job along with the Vernonia Lions Club in assisting with the flood victims of Vernonia. I am also proud of District R in stepping up in aiding the situation.
• Mission Cataract program in May, which is moving up the I-5 corridor. This is a great opportunity for the Lions to join in with the opthomologist to provide free cataract surgeries.

5. Executive Administrator Report: PCC Don Adams (no report turned in)

• The office is running fine. Glynis lost both her parents in August and her father-in-law in February. She is attending his service this weekend. Glynis has asked for her vacation from March 24-28.

6. District Governors Reports:

District 36-O – DG Jim Jaggers ( report turned in) See attachment # 3.

• We had a great convention. We had several great forums. One in particular was the Identity Theft forum.
• We raised about $36,000 for the Sight & Hearing Foundation.
• We awarded a Melvin Jones award to the youngest Lion, a 17 year old in the Wilsonville Club.
• We have a district on-line new letter.
• We have scheduled a Charter night for April 19 for the Portland Peninsula Lions Club. Sharon is well on her way in preparation for her year.
• On March 12, the Lions of District 36-O will be named Newsmakers of the Year by the Oregon Broadcast Association.

District 36-R – DG Rod Bach (no report turned in)

• 36-R has been active. We have weathered a lot of storms.
• We had our convention and raised $23,000 for the Foundation.
• For Campaign SightII we raised $27,000. A lot of the credit goes to PCC Mo Jaffer.
• Don Potter set up a meeting with Western Oregon in Monmouth for a Model Lions Quest Program for teachers. Central School District has had a Lions Quest program for about 5 years now.
• We have a co-chair for extension. Extension is like a cake that is still in the oven.
• We are losing one club in District R.

District 36-E – DG Chuck LaTourrette (report turned in) See attachment # 4.

• This is the final four months, and the last four months of any endeavour is the best.

District 36-G – DG Larry Berg (no report turned in)

• The goal of District G is to have a zero loss for the district. The current information is the district is down 10 Lions, but there are new Lions to induct. The other goal is to establish two new clubs in the district. We had so opposition in putting a club in Redmond, however we did get a Branch club in Redmond. That is a go. The other club would be in Athena/Weston and we are still working hard on that one.
• District G has a goal for SightII was $30,000. To date we have raised $41,000.00.

7. Task Force: PID Dennis Tichenor, absent. (no report turned in) Reported by VG Jack Stoops

• The task Force is ready to launch its program at the MD Convention in Ashland. We are working onfunding but seed money has reached about $35,000 through grants. This will be a 3-5 year plan.

8. Past International Director: PID Bill Rollins, absent. (no report turned in)

9. The Lions Eye Bank of Oregon Report: Chair PDG Carol Tate. (report turned in)
See attachment # 5.

10. Oregon Lions Sight & Hearing Foundation Report: Chair PDG Vincent Bishop. (report turned in) See attachment # 6.

11.  Past District Governors Association: PDG Gail Wilkening Chairman, absent. (no report turned in)

12.  MD36 Standing Committee Chairmen Reports:

A. Awards and Contests: PDG Steve Thomson, Chairman, absent. (no report turned in)

B. Canine Services: Cindi Clark, Chair., absent. (no report turned in) Report given by PDG Betty Levenhagen.

• We are still working hard and supporting all the canine friends. If you know of anyoneneeding a dog, have them apply. We are in real need for puppy raisers.

C. Constitution & By-Laws: PDG Don Roach, Chair., absent. (no report turned in)

D. Convention Operating Committee: Joyce Anderson, Chair. (report turned in) See attachment #7.

• Thanked the Council for being patient about the current Convention.
• Everything is now booked totally be in the Ashland Springs Hotel.
• Tours will be available.

I am asking for $4,000 as a grant, as funds are available they be sent to our Convention Committee Treasurer.

A motion was made and seconded by the Council to send funds to the Convention Committee as they become available. Motion passed unanimously.

E. Credentials: Jim Vincent, Chair., absent. (no report turned in)

F. Diabetes Awareness: Lion Stella Horsley, Co-Chair, absent. (no report turned in)

G. Environmental: Sharon Rollins, Chair., absent. (no report turned in)

H. Finance & Budget: Jim Mueller, Chair., absent (no report turned in)

I. Greater Lions Growth ... PDG Bev Bridgewater, Chair.

• The task forces has been doing a lot of work.
• Our membership chairman has resigned.
• We have been having VDG trainings and those have been going quite well.
• District Officer training is coming up and we are getting all four districts on board for the TTTProgram.
• At the MD Convention we will be kicking off the TTT Program.

  a) Membership: Chair resigned. (no report turned in)

  b) Extension: Chair PDG Art Rotter: (no report turned in

  • In District R there are teams in place and I would like to encourage the other districts to do the same.
  • The key to keeping a club together is to have a committed, trained guiding Lion.
  • I would really like to work on grants to help defray the cost of lodging, and  travel costs for those guiding Lions.

  c) Retention: Chair Jan Scott. (no report turned in)

  d) Leadership: Chair PDG Bev Bridgewater. (report turned in)

  e) PR & Publicity: PDG Betty Levenhagen, Chair. (no report turned in)

  f) Women’s Membership Development & Participation: Trudy Tallman, Chair., (report turned in) See attachment #8.

J. Information Technology: Dave Cramer, Chair, absent. (no report turned in)

K. International Participation: PCC Don Giorgi, Chair., absent. (no report turned in)

L. International Understanding: PDG John Codino, Chair.,. (no report turned in)

• There are four of us on the committee.
• There is only one club that is twining with Turkey.
• Do you think the time has come to drop the International Understanding Committee?

DG Chuck LaTourrette indicated to PDG John that his club is twining with a club in Africa two years ago and we are still working with them. Recently we worked with a missionary in Africa and paid for a nurse to be there for four years. I think is would be nice if there is a way we could get reports from those clubs that are participating in International Understanding.

M. LCIF/Campaign SightFirst II: PID Bill Rollins, Chairman, absent. (no report turned in)

• The last report we had, we collected $116,000.00
• We have exceeded the original goal.

N. Lions Quest: Don Potter, Chairman, absent. (no report turned in)

O. Long Range Planning Committee: Chair PID Bill Rollins, absent. (no report turned in)

P. Lions Mexico Vision & Health Clinic: VG Sharon Elder, Chair., (report turned in)See attachment #10.

• I have just received confirmation from the three clubs that are located in Tepic that they have agreed to be our host, which in itself is a tremendous amount of responsibility. They have to secure the clinic site, they have to get the tickets and dispense them to all the people, they also have to provide the clinic with tables and chairs and electricity and translators. In addition, they also provide our meals.
• The date for the next mission is December 4-14, 2009 (Thursday through the following Sunday)
• We have invited all the clubs (8) from the last vision clinics to come to our District O convention next year. Our theme for next years 36-O convention will be 36 Olé.

Q. Opportunities for Youth: Chair Madeline Gonsalves, absent. (no report turned in)

a) Hoby: Chair PDG David Rich. (no report turned in)

• We need help with funding. There is a program coming up in May in Portland.
• PDG Judy Giorgi is the fund raiser for the program. She may be contacting your club.

b) Leo Clubs: Chair. Madeline Gonsalves, absent. (no report turned in)

c) Peace Poster: Chair Chuck Hulings, absent. (report turned in) See attachment #11.

d) Scouting: Chair PDG Vince Bishop, (no report turned in)

e) Speech Contest/Young Ambassadors: Chair. Jeff Plummer, absent. (no report turned in)

f) Youth Exchange: PDG Paul Zastrow, Chair.. (report turned in) See attachment # 12.

• We have a total of 20 girls and 8 boys for the program.
• We do have plans for the excursion. Need more motor homes. If this is not accomplished the excursion will be cancelled.
• We have 1 girl for the Sound of Music Camp. We need one more to assure two positions.

R. Policy Manual: Chair PDG Richard Smith. (report turned in) See attachment #13.

• Suggested that the terminology be change for the Exec. Administrator by removing the word job.
• Take the job description out of the policy manual for Exec. Administrator and Executive Secretary.
• These changes are in regards to the duties that they do.

DG Chuck LaTourrette made a motion to accept Recommendation #1. The motion was seconded by DG Larry Berg. The motion passed unanimously.

A motion was made by DG Larry Berg to table recommendation #2. The motion was seconded by DG Rod Bach. The motion passed unanimously.

S. Protocol: Chair Lisa Baum. (no report turned in) .

12.     AD HOC Committee Reports:

a) Lioness Report: Chair Helen Orr, absent. (no report turned in)

b) MD 36 Northwest Regional, PDG Bev Bridgewater, Chair. (no report turned in)

• I will be applying for next year April in 2009 in Lake Oswego again.
• We had three go to Winachi this year.

c) USA/Canada Lions Leadership Forum: PCC Sonja Pulley, Chair. (no report turned

• The program is a value that is added to Lionism and I don't think we talked enough about it. These programs are life training, not just Lions training.
• The next USA/Canada Lions Leadership Forum will be held in Saskatoon, Saskatchewan on September 18-20, 2009 with excellent presenters.

d) Lions Pin Trading Club of Oregon: Pres. PCC Rod Schossow: absent. (no report turned in)

• This is the last of the series for the year and a new series of 4 pins will be made.
• I asked that all the VG's and DG's to contact anyone in your district with artistic ability to come up with a new series of 4 pins

13. Old Business:

14. New Business:

ID Wayne Davis: Thanked the council for the invitation to attend the District G Convention and also thanked DG Larry Berg for picking them up at the airport.

• Membership: I will speak Saturday morning with regards to Membership. CSFII: we are continuing to campaign hard.

15. Adjournment: There being no further business, the meeting was adjourned at 3:45 pm.